Wisdom Watch Contractor
Track safe work, not paperwork.
AI reads, validates and flags forgery in contractor documents in seconds; insurance, certificate and OSH-training expiry is tracked automatically, every step logged under Law 6331 right up to site entry — all from one panel.
İdeal İSG · Wisdom WatchAt a Glance: Wisdom Watch Contractor Management
The Wisdom Watch Contractor Management Module is an AI-powered, cloud-based application that lets main contractors manage the subcontractor firms, subcontractor workers and visitors on their sites under Türkiye's Law 6331 on Occupational Health & Safety.
Today contractor paperwork runs on email, Excel and folders; which document is needed from whom and when is tracked by hand; non-compliant people/firms can enter the site; and at audit time the paperwork can't be assembled. Wisdom Watch makes the entire process automatic, traceable and audit-ready.
Automation
Which document is needed, from whom, and when it expires — the system decides. No more manual chasing over email and Excel.
Artificial Intelligence
AI reads and validates documents instead of a human, catches forgery and inconsistency — and justifies every decision with a quote from the document.
Legal Assurance
Under Law 6331, every step is logged. When the inspector arrives, the audit pack is one click away — no more 'we did it but there's no record'.
The Challenge & Our Solution
Traditional Approach
- Chasing insurance & certificates over email and Excel
- Discovering expired documents only during an audit
- Training 'completed' with a signature, never verified
- Missing forgery / document tampering
- No single source of truth across contractors & sites
Wisdom Watch Solution
- AI reads and validates every document in seconds
- Automatic reminders before documents expire
- Verified training: watch-% + attention checks + exam
- Forgery, tampering and cross-inconsistency detection
- One panel: contractors, workers, the gate, audit trail
One Platform, the Whole Chain
From the main contractor to the subcontractor to the worker at the gate — everyone in one compliant flow.
Main contractorEmployer / OSH Team
See every subcontractor's compliance at a glance, approve from one panel, stay audit-ready at all times.
SubcontractorSubcontractor Firm
Upload documents and add workers via a secure link — no account, no password, 60-second onboarding.
Field workerOn-Site Worker
Certificates, health reports and mandatory OSH training verified before site entry — not just signed.
Core Capabilities
From records to the gate, from training to the audit pack — the entire contractor-compliance lifecycle in one product.
Dashboard
Active contractors, work-order statuses and document-validity summary (expired / expiring soon) on one screen.
Proactive, not reactive — catch it before it expires.
Company & Worker Registry
Contractor firm and worker records; bulk CSV import (with a template) and a compliance-score badge on each firm.
Hundreds of workers entered in bulk, not one by one.
Work Order Management
Every job follows a clear status flow: Draft → Sent to Contractor → Collecting Docs → AI Validation → OSH Review → Approval.
The answer to 'what stage is this job at?' is always clear.
Automatic Requirement Engine
Job scope × worker role are combined to compute the required documents automatically, shown as a live matrix.
No required document is missed; higher-risk jobs ask for more.
No-Login Contractor Portal
The contractor uses a private link — no account, no password — to upload documents, add workers, watch training, accept PPE commitments, with instant AI feedback.
Zero-friction onboarding — no competitor offers this.
Gate Check Screen
Security enters an ID/name; the system decides in 3 seconds: 🟢 ALLOWED / 🔴 DENIED (with reason) / ⚪ NO RECORD. With a live 'on-site today' count and a query log.
Non-compliant people physically cannot enter the site.
Blacklist
Risky people/firms are blacklisted with a reason and end date; auto-blocked at the gate and their compliance score reset.
Institutional memory and risk protection.
OSH Field Operations
Permits-to-Work, Site Inspections (findings/NCR + corrective actions), Incident/Accident reports and Toolbox-talk attendance — four modules, all digital.
The 'we did it but there's no record' problem disappears.
PPE Management
Mandatory PPE is assigned by job scope; the worker accepts it digitally in the portal (e-commitment). The acceptance is checked at the gate.
Dated, evidenced PPE commitment — legal protection in an accident.
Training & Competency
Training-video catalog + tamper-resistant playback: minimum watch percentage, tab-switch detection, in-video 'are you watching?' checks, and an end-of-training exam.
Proof that training was actually watched — defensible in court under Law 6331.
Versioning & Approval Chain
Re-request for inadequate documents; each re-upload is kept as a version (v1, v2…). Multi-step approval for critical documents (e.g. OSH first, then employer).
History is never lost; critical documents aren't left to one person.
Reporting & Audit
A 0–100 Compliance Score per contractor (documents 60% + training 25% + PPE 15%) and a one-click printable 6331 Audit Pack (PDF): firm, workers, documents, work orders, gate checks.
When the inspector arrives, no paperwork scramble — one click.
Screens from the Application
Real screens from Wisdom Watch Contractor Management — shown with sample data.
Active contractors, work-order statuses and document validity on one screen.
Each firm's worker count, work orders, compliance score and portal status.
Required documents are listed automatically from job scope and worker role.
Artificial Intelligence at Work
AI is Wisdom Watch's core differentiator — explainable and configurable, unlike competitors' 'black-box' AI.
AI Document Validation
AI reads the document: is it the right type, what are the issue/expiry dates, type-specific fields — and produces a summary plus a list of concerns.
Signature Detection (Vision AI)
Vision AI checks whether the required signatures (worker, employer, OSH expert, workplace physician) are present on the document.
Identity Cross-Match
AI extracts the name and national ID from the document and compares them against the registered worker.
Tamper Detection
Analyzes the PDF's technical traces: editor-software fingerprints (Photoshop etc.), post-creation modification, incremental saves.
Explainable AI — Evidence
For every conclusion, AI shows a verbatim quote from the document — e.g. 'Valid until: 12.05.2026 (Page 1)'. Not a black box.
Synthetic-Document Detection
Assesses whether a document is a genuine official scan or a template / screenshot / AI-generated forgery.
Cross-Document Consistency
Compares documents belonging to the same person/firm: inconsistent ID/name, conflicting employer name, illogical date ordering.
AI Risk Summary
Weighs a contractor's documents, training, incident history and blacklist status into a one-paragraph risk assessment + risk level.
AI Exam & Training Verification
In-video verification questions and an end-of-training exam; analytics surface the weakest topics.
How It Works
Every work order moves along a clear track — from request to site entry.
- 1DraftWork order created
- 2Sent to ContractorPortal link delivered
- 3Collecting DocsContractor uploads
- 4AI ValidationIn seconds
- 5OSH ReviewExpert decides
- 6Approve / RejectSite-ready
An OSH Specialist's Day
When a new contractor job lands, the same tasks face the OSH specialist (İGU) — how long they take the old way, and what happens with Wisdom Watch.
Nearly a full day of paperwork per new contractor drops to minutes — the expert tends to the site, not the paperwork.
Security, KVKK & Architecture
Fully cloud-based, at enterprise security standards — worker and contractor data protected at every step.
Encrypted on Azure Cloud
All documents and personal data are stored encrypted on Microsoft Azure — no on-premise install or server needed.
KVKK-Compliant
KVKK-compliant data handling, role-based access and a full audit trail.
SGK & Legal Alignment
Training and documents are tracked in line with Law 6331 and SGK; the audit pack exports as PDF.
Details in our KVKK & privacy notice.
Why Wisdom Watch?
Wisdom Watch isn't a document archive — it's an OSH compliance platform.
Frequently Asked Questions
Can the AI miss a document? Who is responsible?
The AI reads, validates and flags suspicious documents — but the final approval is always with your OSH expert. A human + AI model: AI brings speed, your expert decides. You gain time without transferring responsibility.
Where are documents stored?
On Microsoft Azure cloud, encrypted. Private/on-premise hosting can be discussed for enterprise customers.
How long are documents retained?
Retention is configured to your contract and legal obligations; documents stay accessible as long as audits require.
How is KVKK compliance ensured?
Data is processed in line with KVKK; with role-based access, a full audit trail, and explicit-consent flows for workers and contractors.
How do we teach a new document type (e.g. forklift qualification)?
Document types are configurable — you simply define a new type and its validation rules; no separate 'AI training' is needed. We set it up together during onboarding.
Which channels send notifications?
Automatic email notifications are active today; SMS and WhatsApp channels are on our roadmap.
How is it priced?
We offer usage-based (active contractor + worker count) or fixed-license options. Contact us for a quote tailored to your portfolio.